ID Card Request Procedure (updated 03 OCT 2025)

Description:

All members in BQ or AX status are authorized to hold an ID card.

Prerequisites:

• BQ/AX status (All AUXCT and BQC II completed and current). Note: BQC II is required for all members enrolled after February 1, 2018.
• Member must be in good standing (up to date on dues payment and AUXCT cycle & current uniform inspection). Note: AUXCT must not be within 6 months of expiration. The date of the first training to expire will be used for this determination.
  

Initial ID Card Request:

• Only the FC shall request an ID card for any member who meets all prerequisites. The VFC may submit requests when the FC is unavailable to do so in a timely manner.
• The ID card will have an expiration date of five years from the last cycle of AUXCT completion.

Replacement ID Card Request:

• The Auxiliarist attains the title of Commodore or becomes AUXOP qualified.
• The Auxiliarist changes their name. The member shall initiate changes in AUXDATA 2. AFTER those updates are recorded in AUXDATA 2, FC (or VFC) shall submit an ID card request via the Southeast District Help Desk (https://helpdesk.uscga-district-7.org/).
• The Auxiliarist’s physical appearance changes significantly and/or permanently.
• The Auxiliarist’s current ID card is expiring, expired, damaged, lost, or stolen.

Request for ID Cards must include the following:

• Photo: A new photo is required each time an ID card is requested. The ID photo shall be a digital image which captures the member’s portrait from just above the top of the head to mid chest in front of a red background. Proper uniform is required (i.e., Tropical Blue, Operational Dress Uniform, or Alternative Wear Uniform).
  
  
• Digital Image: ID photo shall be uploaded to the CGD-SE Help Desk with these criteria:
  ❖ PHOTO FILENAME: First and Last Name & Member ID (example: John Doe 0123456)
  ❖ FILE TYPE: JPEG (.jpg) ***No greater than 5MB in file size***
  
  
• Member Information: Please include the following in the body of the help desk ticket:
  ❖ REASON FOR REQUEST (initial/expired/damaged, or lost):
  ❖ MEMBER NAME (first & last name):
  ❖ MEMBER ID #:
  ❖ DATE OF BIRTH (ex: 1960-Jan-01):
  ❖ BLOOD TYPE (+ or -):
  ❖ WEIGHT (in pounds):
  ❖ HEIGHT (in inches):
  ❖ HAIR COLOR:
  ❖ EYE COLOR: