Directive AD-11.2 ADMINISTRATIVE PROCESSES FOR TRANSFER DISENROLLMENT RET AND DEATH OF AUXILARIST
16790
30 OCT 2020
Seventh Coast Guard District Auxiliary Policy Directive AD-11.2
Subj: ADMINISTRATIVE PROCESSES FOR TRANSFER, DISENROLLMENT, RETIREMENT, AND DEATH OF AUXILIARY MEMBERS
Ref: (a) Auxiliary Manual, COMDT INST M16790.1 (series)
1. PURPOSE. To provide policy and guidance to all Auxiliary members in the Seventh District concerning administrative procedures to be followed for disenrollments, retirements, death of member and transfers.
2. ACTION. All Auxiliary elected officers, District Staff Officers, and Auxiliarists in the Seventh Coast Guard District shall become familiar with and follow the guidelines contained in this Directive.
3. DIRECTIVES AFFECTED. Directive AD-11.1 is canceled.
4. PROCEDURE.
a. All Change of Membership Status forms (ANSC 7035) and Member Transfer Request forms (ANSC 7056) must be routed through the member’s Flotilla Commander (FC), then to the DSO-HR via the D7 Help Desk, and then to DIRAUX.
b. The Change of Membership Status Form (ANSC 7035) will be used for all change in status requests (i.e. disenrollments, retirements, death of member). Members submitting disenrollment request packages must ensure the ANSC 7035 is signed by the member, the FC, and the Division Commander (DCDR) (not optional in D7) and must also include the one page “Return of US Coast Guard Auxiliary ID Card” canned memo (see Enclosure 1). The member’s ID Card must be scanned in upper left corner of the form prior to destruction with indication on the form that it was destroyed by writing the words “ID card destroyed”. Either the FC or DCDR must initial next to these words.
c. If the ID Card is not presented for destruction, an explanation for the omission of the scanned ID Card and its status must be written on the form. For example, “A number of attempts have been made to retrieve ID Card – No Response.” Either the FC or DCDR must initial next to these words.
d. The Change of Membership Status Form (ANSC 7035) used for disenrollment requests for non-payment of dues must include a Date of Notice, including the certified mail receipt, (either a signed green card, a returned envelope or a USPS Tracking Sheet) and must also include the status of the Auxiliarist’s ID card per paragraph (5.b).
e. All disenrollment requests shall be submitted promptly to the DSO-HR before 15 December and routed through the DSO-HR via the D7 Help Desk. Disenrollment requests should be submitted to the DSO-HR when received and not held until later a later date.
f. Requests for all transfers are to be submitted on the Change of Membership Status form (ANSC 7035).
g. Each Change of Membership Status request must be submitted with an individual D7 Help Desk Ticket.
h. All inquiries regarding a member’s change in status shall be routed through D7 Help Desk.
5. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. Environmental considerations were examined in the development of the directive and have been determined to be not applicable.
6. FORMS/REPORTS. The most up to date forms can be found online at http://forms.cgaux.org/
7. RESPONSIBILITY. The Director will maintain Directives and make changes based on recommendations from the DCOS.
J. W. Briggs
Commander, United States Coast Guard
Director of Auxiliary
Seventh Coast Guard District